Privacy Policy
Who we are
Holocron is a product made by SoundIn Limited, a company registered in Scotland. We are the data controller for any information you submit through this waitlist. If you have questions about how we handle your data, you can reach us at privacy@holocron.scot.
What we collect and why
When you join the waitlist, we collect:
- Your email address — so we can let you know when Holocron is ready
- If you represent a venue: your venue name and the type of space
- If you are an individual: your name and your role (DJ/Artist, Promoter/Organiser, Security, or Other)
We collect this so we can prioritise access and make sure the product is useful to you from day one. We will not use your details to send marketing you did not ask for, and we will never sell your data to anyone.
Where your data is stored
We use two third-party services as data processors on our behalf — they hold or process data only under our instructions and are contractually required to protect it:
- HubSpot CRM — stores your waitlist submission (name, email, venue details, role).
- PostHog — records anonymised analytics events (e.g. that a waitlist form was submitted and whether it was a Place or Person). PostHog is hosted in the EU. No personally identifiable information is sent to PostHog.
How long we keep it
We will keep your details until Holocron launches or for two years from the date you signed up, whichever comes first. After that, we will delete your record unless you have become an active user and given us a further reason to hold it.
Your rights
Under UK GDPR, you have the following rights:
- Access. You can ask us what data we hold about you.
- Erasure. You can ask us to delete your record at any time.
- Portability. You can ask us to send you a copy of your data in a usable format.
To exercise any of these rights, email us at privacy@holocron.scot and we will respond within 30 days.
Contact
For anything privacy-related, write to us at privacy@holocron.scot. If you are not satisfied with our response, you have the right to lodge a complaint with the Information Commissioner's Office (ICO).
Last updated: May 2026