Privacy policy.
Who we are
Holocron is a product made by SoundIn Limited, a company registered in Scotland. We are the data controller for information submitted through this website. Contact us at privacy@holocron.scot.
What we collect and why
When you join the waitlist, we collect your name, email address, nightlife role, assigned founding group, and a referral code when one is present. Contact enquiries may also include your organisation, role, enquiry type and message. If you separately request email updates, we record your email address, optional name and role, the consent wording shown, confirmation status and relevant delivery or unsubscribe events. We do not sell your data or add waitlist members to the newsletter automatically.
Where your data is stored
We use Airtable as the structured source of truth for waitlist records, enquiries and newsletter consent. Resend delivers contact notifications and confirmation emails, manages newsletter preferences, and reports unsubscribe, bounce, complaint and suppression events. PostHog records anonymous interaction analytics, such as whether a form was opened or completed. We do not send your name, email address or message to PostHog.
How long we keep it
We keep waitlist details until Holocron launches or for two years from sign-up, whichever comes first, unless you become an active user and another lawful reason applies. We retain enquiries only as long as needed to respond and maintain an appropriate business record. Newsletter records remain active until you unsubscribe; limited suppression information may be retained so we can respect that choice.
Your rights
Under UK GDPR, you can ask for a copy of your data, ask us to erase it, or request a portable copy. Email privacy@holocron.scot and we will respond within 30 days.
Contact
If you are not satisfied with our response, you may complain to the Information Commissioner's Office.